Send your teaching team a weekly prep email with lesson details, activities, and a personal note — all from your dashboard, in a couple of clicks.
The teacher email is designed for lesson-based outreach — keeping your team informed about what they're teaching this week. Send it early in the week of your service so teachers have time to prepare. It automatically includes content from this week's scheduled lesson, so there's no copy-pasting required.
For general announcements (not lesson-specific), consider using a regular email client. For messaging parents, see Email Parents.
The email automatically pulls content from this week's scheduled lesson. You choose which sections to include by checking the boxes:
All sections are checked by default. Uncheck any section you'd rather leave out.
The Reinforcement Activity Options and Video Options sections each have a toggle so you can decide how much to send:
If your ministry has leader selection turned on, both toggles default to only the ones you've selected — so teachers receive exactly the activities and video you've curated. Otherwise they default to all. In the email, any video you've chosen for your teachers is flagged with a ★ Recommended video label.
All the teachers in your ministry are listed as checkboxes. If your ministry uses multiple services, teachers in your current service are listed first, followed by everyone else.
Use Select All / Select None to quickly check or clear everyone. You can also check the Send a copy to yourself option at the bottom of the list.
If a teacher's email address has bounced or been marked as spam in the past, it's flagged with a bounced label. These addresses are skipped automatically — even Select All leaves them unchecked — so your email doesn't keep going to a dead address. Fix the address in Manage Users and the flag clears once mail is delivering again.
If your church uses Planning Center Services, you can import the team scheduled for a specific plan directly into the recipient list. Click the Import from Planning Center button, select your service type and plan, choose the team members, and click Import.
Imported people are added as checked recipients. If their email already exists in your TUTB teacher list, the existing checkbox is checked instead of creating a duplicate.
See the Planning Center Integration article to set up the connection first.
The What would you like to say? box at the bottom lets you add a personal note that appears at the top of the email — a quick encouragement, a reminder, or context for this week's lesson. This is optional.
Click Preview to see exactly what your teachers will receive before it goes out — the preview opens in a new tab. When you're happy with it, click Send Email.
Each recipient receives their own individual email (not a group message), so replies go only to you.
After sending, you'll see a confirmation telling you exactly how many teachers the email went to. If any bounced addresses were skipped, that's noted too — with a link to fix them.
If this week's lesson has already been emailed to your team, the page shows a reminder at the top — "This lesson was already emailed to your teachers on…" — so two leaders don't accidentally send the same lesson twice. It's just a heads-up; you can still send again if you mean to.